Calamari offers three powerful modules designed to streamline various aspects of workplace management:
🕒 Time & Attendance Module: Automates time tracking with a focus on simplicity in recording work hours and generating reports.
🌴 Time Off Module: This module enables efficient handling of vacation leaves, other absence requests, and remote work.
🙋 Core HR Module: Provides a secure and well-organized platform for storing all necessary employee documents and data.
Key Features to Enhance Your Company’s Processes
Multinational - Calamari’s interface is available in multiple languages, including Polish, English, French, German, and Spanish. We’ve recently added Dutch and Brazilian Portuguese as well—these are currently hidden by default, but we’re happy to activate them for you on request (contact us 📩). Calamari also supports global teams by allowing you to configure holiday calendars and absence policies specific to different countries or locations.
Intuitive Design - With its user-friendly interface, clear navigation, and accessible functions, Calamari minimizes the need for additional employee training.
Accessibility Across Devices - The application is fully functional on web browsers, mobile devices, and tablets.
Mobile App Convenience - Available on both iOS and Android, the Calamari app allows employees to manage all functionalities from any location. It also tracks GPS locations to record where employees start and end their work (Calamari Time Tracking module).
Customizable Notifications - Calamari supports notifications via email, smartphone, Slack, and MS Teams, covering requests, attendance, and alerts about absences, birthdays, work anniversaries, public holidays, delays, and other irregularities.
Module-Specific Functionalities
Time Off Module
Calendar Integration: Track vacations, remote work, and other absences with synchronization options for Google Workspace, Outlook, Apple and other online calendars
Automated Leave Calculations: Automatically calculate leave quotas based on established rules and adjust limits as needed.
Diverse Leave Types: Create and manage various leave types and limits, assigning them to specific employees.
Entitlement Tracking: Automatically calculate available leave types and remaining days, allowing employees to check their leave balance anytime.
Approval Processes: Set up managers for approval tasks and configure automatic approval for specific employees.
Customizable Restrictions: Adapt request submission rules and historical data updates to your company's requirements.
Holiday Calendars: Create and assign different public holiday calendars to employees or teams.
Time & Attendance Module
Clock-in/Clock-out Management: Oversee company-wide work time management, including breaks and projects.
Flexible Tracking Methods: Use various tracking methods such as web clocks, mobile apps, QR codes, iBeacon, and API integrations.
QR Codes - Print and distribute QR codes to your employees. Additionally, employees can view their QR codes on the Calamari mobile app. Then, install the Calamari Kiosk app and turn your phone/tablet/Mac into a modern time clock reader. Set up the device at the company entrance so that each employee can scan their QR code to start or end their workday.
iBeacon Technology: allows the use of iBeacon technology to automatically start and end work. This method requires no action from the employee, except for having a mobile phone with the Calamari mobile app installed and the appropriate permissions/settings enabled.
Attendance Lists: Generate attendance lists as needed.
Timesheet: Automatic counting of working hours and employees' access to their own time records. Additionally - Any changes to the timesheet may be subject to approval, for example, by a manager.
Project Tracking: Add projects and assign employees to them, enabling you to track their time spent on specific projects or tasks.
Holiday Calendars: create multiple absence calendars for different countries within the same company and assign them to specific teams or employees.
Reminders to Start and End the Workday – enables notifications and reminders for the planned start and end times of your workday, keeping employees informed and on schedule.
GPS Tracking for Punches – allows you to record the location from which the employee begins and ends their work time when using a mobile device along with a geofencing service
Core HR Module
Employees' Document Management: Create folders with customizable access settings for administrators, managers, and employees. Manage documents in various statuses such as complete, requiring completion or signature, or for review.
Work With Me: Share employee positions, collaboration tips, and contact information to enhance teamwork and prevent conflicts.
Custom Employee Fields: Add custom fields and data groups to tailor the database to your organization’s needs.
Your feedback and suggestions mean the world to us. They help us keep Calamari evolving and improving, adding new features every week.
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