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Custom fields - examples of use
Custom fields - examples of use
Sebastian Piętak avatar
Written by Sebastian Piętak
Updated over a week ago

The Calamari custom field feature offers diverse formats to store your data, ensuring you can tailor your data storage to your specific needs:

  • Text Field: brief, straightforward, one-sentence text.

  • Multiline Text Field: longer texts like notes.

  • Date Field: dates without time or timezone.

  • Single-Choice List: selecting one item from the predefined options.

  • Multiple-Choice List: choose multiple predefined options.

  • Yes/No Option Field: simple yes or no choice (default no).

  • Numerical: field for enterming a numerical value.

You can consolidate data from custom fields into distinct categories and groups, providing a clear and organized overview.

How to add a Custom Field?

What can you store in Calamari - real-life examples?

Below are some specific examples of the custom field feature, highlighting its role in enhancing HR operations.

Tools & Inventory

  • Computer : Track computer equipment assigned to each employee (Computer Type, Computer Serial Number, Computer Screen Resolution)

  • Company Phones: store assigned phone (Phone Manufacturer and Phone Model, Phone IMEI Number)

Books and Online Library

  • Library: Track books employees borrow by storing data such us: (Book Title, Book Borrowing Date, and Book Return Due Date)


  • Company Benefits: Keep track of company benefits used by each employee. This aids in benefits administration and identifies widespread benefits.

Other example fields: Health Insurance, Insurance Package Name, Insurance Number, Gym membership, Gym membership package, Food catering, Concierge service.


  • Company Cars: Maintain a list of assigned company cars to aid resource allocation and prevent misuse.

  • Parking Cards: Track parking cardholders to manage resources and ensure only authorized personnel use them.

Other example fields: Car Model, Car Assignment Date, Expected Car Return Date, Car Maintenance Schedule, Technical Inspection Date, Plate Number, Car Insurance Date, Fuel Card, Highway Card.


  • Access Cards: List access cardholders to enhance security by ensuring only authorized personnel can access the building.

  • Office Preferences: Record office preferences to create a comfortable work environment and boost productivity.

  • Equipment for Home Office: Track equipment borrowed by employees for home use to ensure resources are returned on time and are not misused.

Other example fields: Access Card Number, Access Card Issued Date, Office Access, Parking Card Number, Parking Card Issued Date, Office Preferences


  • Health and Safety Training: Record health and safety training dates to ensure compliance with safety regulations and maintain a safe workplace.

  • Data Protection Training: Track data protection (GDPR) training dates to ensure compliance with data protection laws and safeguard sensitive information.

  • Training Completed: Track completed training courses to help identify skill gaps and plan future training.

Other example fields: Occupational Health and Safety Examination, First Aid, Sanitary and Epidemiological Examination, Periodic Examination, Medical Examination Validity Date, Training Courses Completed.


  • Employee Skills: Record employee skills to aid in task allocation, team building, and identifying training needs.

  • Languages Spoken: Note the languages each employee speaks to aid in communication, especially in multicultural environments.

  • Certifications: Note professional certifications to aid in task allocation and recognize employee qualifications.

Other example fields: Skills, Languages, Certificates, Driving License Categories, Professional experience, Seniority


  • Performance Reviews: Track performance review dates to aid in performance management and identify areas for improvement.

  • Employee Awards: Note employee awards or recognition to aid in employee motivation and recognition of hard work.

Other example fields: Performance Review Date, Performance Rating, Award Type

Employee Safety

  • Emergency Contacts: Maintain multiple contact information to ensure employee safety and prompt action during specific emergencies.

  • Work Permits: Track work permits to ensure legal compliance and smooth operation.

Other example fields: Second Emergency Contact Name, Second Emergency Contact Number, Work Permit Type, Work Permit Expiry Date

Employee Management

  • Remote Workers: Track remote workers and their locations to manage remote teams and ensure effective communication.

  • Business Travel: Record business travel details to aid in travel management and expense tracking.

Example fields: Remote Work Location, Daily Availability, Business Travel Details.

Employee Personal Details

  • Identification Details: Track extended information about employees or contractors organizations need

  • Dietary Requirements: Note dietary requirements for company events to ensure inclusive catering and respect employee needs.

  • Volunteer Work: Track volunteer work to understand employee interests and improve company culture.

  • Employee Goals: Record employee professional goals to aid in career development and align employee goals with company objectives.

Other example fields: National Identification Number, Passport Number, Passport Expiration Date, ID Number, ID Expiration Date, Wedding Date, Dietary Requirements, Volunteer Work Type, Volunteer Work Date, Professional Goal, Goal Achievement Date, Tax Office, National Health Fund Branch, Work Permit Type (for foreigners).

Contract and Salary

  • Contract summary: Note important information from employee contracts for better and faster crucial information gathering

  • Salary: Record salary information

  • Bonus: Track employee bonuses to ensure fair compensation and motivate performance.

Other example fields: Contract Start and End Date, Contract Duration, Changes in Contract/Work Hours, Non-conviction Certificate, Salary, Bank Name, Account Number, Validity of Student ID, Student Number ID, Last Salary Raise Date, Last and Future Salary Rate, Hourly Rate, Team Leader Allowance, Seniority, Last Seniority Change, Non-competition Clause, Non-competition Penalty, Notice Period.


  • Workforce uniforms: Track the sizes, styles, and number of uniforms issued to each employee. This aids in inventory management and ensures that each employee has the right fit and number of uniforms.

  • Marketing apparel: Track the sizes, styles, and number of branded clothes employees own.

Other example fields: Shirt Size, Shoe Size, Uniform Size, Trousers Size, Amount in Possession

Custom fields allow you to customize your HR data management to fit your organization’s specific needs. Our customers have found that using custom fields makes it easier to manage employee information and work details. By setting up fields that match your unique requirements, you can simplify HR tasks and keep everything organized.

Start exploring custom fields today and discover how they can make managing your team more efficient and straightforward.

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