Logging working hours does not have to be complicated. With QR codes in Calamari, employees can clock in and out quickly by scanning their personal QR code at a designated terminal. This article explains how QR code time tracking works, when it’s the right choice, and how to set it up step by step.
Who is it for?
This solution works best for:
on-site teams – especially those working in warehouses, factories, stores, clinics, or schools
teams using a designated terminal – when clocking in/out happens at a specific point (e.g., entrance, reception, site office)
office teams – when a quick scan at the entrance is more convenient than browser or mobile actions
teams without fixed desks – like technicians, support staff, drivers, or cleaning crews
organizations that need flexibility – QR codes can be used digitally (in the mobile app) or as printed badges/cards, depending on what works best for the team
It’s a simple option for teams looking for a fast, low-effort way to track time via QR code scanning.
How does QR-code-based time tracking work in Calamari?
Configuration: A KIOSK terminal is set up on a device running the Calamari KIOSK app with a camera. Each employee is assigned a unique QR code linked to their profile.
Where can I find my QR code? (for employees who use the Calamari mobile app)
How do I print out QR codes for my employees? (for employees who use the printed QR codes)
Clocking in and out: Employees scan their QR code when they arrive at or leave work. The QR code can be shown in the Calamari mobile app or scanned from a printed card or badge.
Data recording: Calamari automatically records the exact time of each scan. Depending on the configuration, it can also track breaks and project time.
Security and accuracy: Each QR code is assigned to a specific employee, helping ensure accurate time tracking and reducing manual errors. Optional verification features can be enabled if needed.
Reports: Managers can generate reports on attendance, working hours, and overtime using QR code-tracked data. These reports can be used for payroll and internal analysis.
How to configure QR-code-based time tracking in Calamari?
1. First, decide which device you will use as the QR terminal. You can use a mobile phone/tablet/MacBook with a good-quality camera. We support Android and iOS systems.
QR terminal requirements:
Android 5.0 or up
iOS 10.0 or up
Front camera
Internet connection (Wifi/mobile data)
2. Install the Calamari KIOSK app and configure it according to your needs.
3. Then, mount this device nearby your office entrance and allow employees to clock in/out, mark a break, or work on a project by scanning their QR codes.
Your employees can use the digital QR code in the mobile app
You can print individual QR codes for all/part of your employees, and they will use them to mark attendance and breaks.
Tip: You can turn on taking a photo when clocking in and out and then see photos under the Timesheet tab:
