Core HR module in Calamari is a comprehensive tool for managing employee data, enabling organizations to store, control access, and easily manage employee documents. With advanced features such as reporting, change auditing, mobile app integration, data security, and automatic notifications for key dates, this module enhances HR processes and improves workplace organization. Below, we present the key features of this module.

The document section in Calamari allows for the storage of all important documents in one place, eliminating the need to search through physical archives. Documents can be easily added to an employee’s directories, sent for completion, requested, or shared for review. This ensures that information is instantly accessible, speeding up daily tasks and reducing time spent searching for documents. As a result, you gain greater efficiency and smoothness in managing documentation.

Advanced access control options allow for precise assignment of permissions to documents for administrators, managers and document owner. Sensitive information is only accessible to authorized individuals, providing an added layer of security. Additional fields and other system fields can have different access levels based on the role within the organization, enabling full customization. The ability to add custom fields in the employee information section allows you to tailor the system to the organization’s unique needs.

The audit section in Calamari tracks all changes made to employee documents, providing full transparency over the data editing process. The audit feature allows you to track modifications with precise date, time, and the person who made the changes. Each document can be assigned to a specific folder, facilitating the tracking of document histories and their flow. This makes document management more transparent, precise, and easier to audit.

With mobile app integration, managing documents becomes possible from anywhere. Users can add, scan, and view documents, track their status, and check details without being at their desk. This increases mobility for employees and allows them to manage documents not only on computers but also on mobile devices, contributing to improved work efficiency.

Documents in Calamari are stored on secure servers that regularly perform backups, ensuring protection from data loss. All data is stored on servers compliant with the client's location, ensuring adherence to data storage requirements in the relevant region. With these security measures in place, you can be confident that your organization’s data is safe and protected from unauthorized access.

The reporting section in Calamari offers advanced reporting options, allowing you to generate detailed reports based on employee data. With this feature, you can easily import data from custom fields, generate reports tailored to your organization's specific needs, and export data to Excel. The ability to create customized views allows you to display only the information that is relevant at any given time, streamlining decision-making processes. Flexible filtering and export options enable easy data organization, providing full control over reporting and allowing you to quickly adapt the system to the changing needs of your organization.

The notifications section in Calamari allows for automatic notifications about upcoming key dates, such as employee birthdays and work anniversaries. Birthday notifications help organize joint celebrations, events with gifts, and offer a "birthday day off," positively influencing team atmosphere. Work anniversaries are associated with important events, such as performance reviews or potential raises, and notifications about these dates help ensure proper planning, allowing the company to recognize employees and enhance their motivation for continued work. This feature simplifies managing these key moments, enabling the organization to more effectively maintain relationships with employees.