Importing requests can help you manage your data and save a lot of time, whether you're at the implementation stage or later when there are numerous requests to maintain.
If you have a lot of requests to log, this makes it easy: you can add them all in one batch using a spreadsheet upload
The Request Import feature is commonly used to handle such use cases as:
Recreating user request history when you first start using Calamari.
Submitting leave requests for multiple employees at once (e.g., company-wide shutdowns, block-out dates)
Creating recurring requests
Please check the step-by-step instructions:
1. Download the blank template
Navigate to Configuration and select Import
orDownload the template directly from this page → 📥 Templates Section
Choose the request history tab and press 'Download template'.
2. Fill in the template with requests data
Open the downloaded file and fill it with the requests details:
3. Save the file
💡 Before saving the file make sure that:
The names of the absence types are the same in both the file and your Calamari account.
The status of the imported requests is: Approved / To accept / Rejected / Revoked / Canceled / To cancel
Dates in the 'From' and 'To' columns have the following format: YYYY-MM-DD (Year-Month-Day)
If you would like to import half-day requests, please put the start hour in the Half-day column, and in the next column please put the finishing hour (in format HH:MM; e.g. 08:30).
Moreover, you can put here the time of day instead: MORNING, AFTERNOON, END_OF_DAY.There are no empty spaces at the end of each line
4. Import file to Calamari
Import file to Calamari → Configuration → Import → Request history → Import → Attach file
5. Ask for support
If you need assistance uploading data, go to Configuration → Import → Share files with the Customer Support Team →Attach file & let us know you uploaded the files.
See also: