Here are the key features and benefits of using the Scheduling module, which allow for easy and flawless time management. In the new module, you can easily plan shifts in your company, give your employees quick access to their schedules, and automatically account for approved absences.
📅 Creating weekly and monthly schedules
The module allows you to design schedules in a weekly and monthly view, or any other selected time range. This ensures full clarity of upcoming shifts and facilitates long-term work planning across the entire organization. You can create an individual schedule for each employee for any period. You can also easily plan a schedule for, e.g., a group of users or a team, e.g., only on selected days.
🔄 Flexible schedules varying over time
Now you no longer have to limit yourself to planning repetitive week-to-week work plans. The schedule can vary over time, and the data in Calamari will be updated accordingly based on request durations, leave balances, or scheduled working time in Time&Attendance module.
👤 Planning per person and per duty in the organization
Calamari gives planners flexibility by allowing them to plan schedules for specific people, as well as based on specific duties within the organization. This allows for quick verification of whether the right number of qualified employees required for the company's proper operation is on shift at any given time.
📝 Drafts and published versions
During the planning process, you use working versions – drafts, which are not visible to the employee at the schedule planning stage. Only a published schedule becomes the binding version visible to the user. This prevents misinformation and guarantees that employees receive only a checked and approved calendar.
🔔 Employee notifications for every change
The system will automatically inform employees about the publication or any change in the schedule by sending automated notifications. The employee immediately learns about the published schedule or its changes, ensuring both the planner and the user have access to the current version of the planned schedule, minimizing the need for additional communication via emails or company messengers.
🔄 Integration with other Calamari modules
Scheduling has been designed for full integration with other Calamari modules. Because of this, it intelligently cooperates with the Time-off management, automatically taking employee absences into account when creating the plan. Furthermore, the completed schedule updates the required working time in the Time&Attendance module, maintaining consistency and a single source of truth for employees and managers.
👥 Perfect for shift teams
The tool works perfectly in dynamic and complex business environments. It is dedicated to, among others, companies operating in a shift system and organizations where, for example, only part of the company works in a variable schedule mode. The Work Schedule module is the answer to diverse working time models within a single organization.