How NFC time tracking works in Calamari
Tracking working hours can be simple, quick, and accurate – especially with NFC technology. In this article, we’ll walk you through how NFC time tracking works in Calamari, who it’s best for, and how to set it up.
What is NFC time tracking?
NFC (near field communication) allows employees to clock in and out using physical cards or key fobs. They just tap the NFC tag near a shared mobile device (usually a phone or tablet) with the Calamari KIOSK app installed. The system reads the tag, identifies the employee, and registers the punch – that’s it.
Who is it for?
This solution works best for:
on-site teams – especially those working in warehouses, factories, stores, clinics, or schools
teams sharing one device – where employees don’t use individual phones or computers
office teams – when a shared device at the entrance or reception works better than browser or mobile
teams without fixed desks – like technicians, support staff, or cleaning crews
organizations needing a simple setup – no need to install anything on personal devices
It’s a simple tool for teams who need a shared, physical way to track time.
How does NFC-based time tracking work in Calamari?
Configuration: The system is configured by connecting NFC devices (e.g., tablets or smartphones) with the Calamari time tracking system. NFC cards or devices must also be assigned to each employee.
Clocking in/out: Employees tap their NFC cards or devices on the NFC reader (e.g., tablet) when they arrive at or leave work. This action is instantly recorded in Calamari, saving the exact time.
Data recording: Calamari automatically records working time for each employee. The system also tracks breaks and project-based work, helping managers monitor attendance and working hours more effectively.
Security and accuracy: Since each NFC card is assigned to a specific employee, the system ensures accurate time tracking and minimizes the risk of errors.
Reports: Managers can easily generate reports on attendance, working hours, and overtime based on NFC-tracked data. This information can be used for payroll and billing purposes.
How to set up NFC in Calamari
Setting up NFC time tracking in Calamari is quick and simple. Here's what you need to do:
1. Prepare the KIOSK app for scanning
Install the Calamari Kiosk app on the device that will serve as the NFC scanner.
Place the device in a fixed location, such as near the office/building entrance or in a shared space.
All check-ins and check-outs will be visible in the time tracking system in real-time, making it easier to monitor attendance.
2. Enable NFC time tracking
Log in to Calamari in your browser.
Go to the CONFIGURATION → METHODS → KIOSK tab.
Add a terminal (if creating a new one) or click on an existing terminal.
Enable the NFC feature.
3. Assign NFC cards or tags to employees
Install the Calamari mobile app and log in as an administrator. You can use your phone or the same device used for scanning. Make sure your device supports NFC technology.
Open the menu on the left side,
Go to the "Methods" section and select NFC.
Select an employee and click "Assign".
Tap the NFC card/tag to the device.
Once registration is successful, the user's unique NFC ID will appear next to their profile.
How to clock in/out using NFC
Locate the Calamari KIOSK terminal in your workplace, then:
Tap the "NFC" method on the screen.
Tap the screen to activate the method.
Bring your card/tag close to the terminal.
Done!
You can also use this method to start a break, register project time, or end your workday. 🕐
