This is a simple user guide for the Calamari Clockin module for regular employees. For any additional help needed, feel free to visit or contact the Support Team at [email protected]

Calamari Clockin is used to record working time by a variety of available methods depending on your account settings.

You can:

  • add working time "manually" (web browser or mobile application)

  • mark working time in real-time by using various terminals/methods such as: web browser, mobile application, Slack, QR codes, Beacons. *

* The Calamari Administrator decides which methods of marking the working time will be available to the user.

Below is a description of each method:

Web browser application

This is the Clock tab. Here you can mark your presence by clicking the START button (1) or check your schedule and details for today (2).

Additionally, you can mark your work time against a particular project (a), start/stop a BREAK (b) and add a comment to the shift (c).

In the Timesheet tab, you can see your own timesheet by choosing the timesheet view (3) and filtering the period of time (4). Moreover, you can click on a particular day (5) to see more details. In addition, you are able to see the worked time vs scheduled time here (6).

Below you can see the view of the particular day (5). Anytime you can create a new shift (7) by providing your hours upfront, edit the current shift (8) or delete your shift (9).

See also:

How can I edit my work time?

If you are the approver in your Company’s structure in the Approval tab you can approve or reject your colleagues' requests (10).

The Presence tab section is a real-time presence list. Here you can see who is present or who is absent, on a break or works remotely, or is on vacation in your company (11). Moreover, it is possible to filter the presence list by employees and teams (12).

Mobile application

Using the Clock in the mobile application, you can mark your presence by clicking the START/STOP button, mark a BREAK, work time for the project or add a description to the working day:

Additionally, remember that you can add edit/copy working time using the Calamari mobile application.


In Slack, we can mark our presence or break in real time by clicking the START/STOP/BREAK button:

QR codes

By scanning the QR codes at the entrance of the office, you can mark your presence or break in real time. You can receive a printed QR code from your Calamari Admin or you can use the digital QR code from your Calamari mobile app.


Beacon is a device that emits a Bluetooth signal. To make sure that Beacon will recognize your presence you should have: Bluetooth enabled + internet access + GPS access. When entering the Beacon's range, you will be automatically marked as present.

See also:

How to turn on/off personal notifications?

Where can I find the Calamari mobile app?

How to add/edit/copy working time using the Calamari mobile app?

How can I switch between particular projects?

How can I edit my work time?

How to change personal date, time, and language settings?

Tutorial - How to use the Leave module?

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