To archive an employee's profile, go to Configuration → People → select an employee, and then:
Set the termination date in the Primary tab.
Cancel (or delete) all future absence requests after this date in the Requests tab.
Click on the Archive button.
Archived employee's data
Archived employee data will be available in reports and in the Archived tab. In order to generate a report for the archived employee, just start typing their name in the select box.
How to completely delete employee's profile?
Once you archive an employee and don't want to store their data in your account, you may want to delete the employee forever. In that case, please follow the below steps:
Go to Configuration → People → change the view from Active → to Archived.
Select the employee and click the Delete button.
Confirm.
Important!
Once you completely delete a user, there will be no way to restore the data. Please make sure you will not need the data anymore.
In addition, there is no fee for archived users and access to their data, and new profiles can be added in their place.
Archiving an employee is equivalent to terminating their access.