Make an employee's profile inactive
In order to revoke access to the system for an employee, you can simply archive the employee. The process has been described in a separate article: How can I archive an employee?
Reports of an archived employee
The data of the archived employees are available in the reports. To find the employee in the filter, start typing their name or email.
In the reports: Requests, Payroll and Attendance, you can also mark a checkbox Include archived:
The cabinet icon next to a name indicates that the employee is archived.
Details of an archived employee
You can also find the archived employee on the list of Employees in Configuration → People → Archived
To check the archive date, go to Reports → People and pull the People Report. Create a new template or edit an existing one.
Type "Archive date" in the bar, and ensure you select the filter Status: All or Status: Archived to ensure the list of archived individuals is included and download report:
Important! Only account administrators have access to archived user data. Managers can only see active users in reports.
To see more details in the changes of employee profile, you can check Audit changes section in Core HR module. By filtering "Archiving time" you can see which of the admins archives the employee's profile and when:
More on Audit options here: Audit of profile changes - explained