Calamari offers a variety of reports to help Admins and Managers track employee time and attendance efficiently. These reports make it easy to manage employee attendance and ensure accurate HR data. By filtering and customizing the reports, you can ensure the information you’re looking for is easily accessible and relevant to your needs.
Below is an overview of the available reports, their purpose, and how they can be used.
Timesheet Report
How it helps:
Provides a complete overview of employee work hours, absences, and planned schedules.
Allows filtering by employees, teams, contract types, and time periods to focus on relevant data.
Offers both summary views and detailed breakdowns grouped weekly or day by day.
Enables exporting data to Excel for further analysis.
Common Use Cases:
Monitor employee clock-in and clock-out times / timesheet entries for accurate time tracking.
Compare planned vs. actual work hours to manage workloads efficiently.
Identify overtime or work deficits to optimize workforce planning.
Columns Explanation
Columns Explanation
Date: The specific date of the recorded entry.
Weekday: The corresponding day of the week for that date.
Event: The type of recorded event (e.g., clock-in, clock-out, leave, public holiday).
Worked: The total hours the employee worked.
Breaks: The duration of breaks taken during working hours.
Absence: The hours or days the employee was absent.
Planned: The scheduled work hours according to the work plan.
Overtime: Additional hours worked beyond the planned schedule.
Deficit: The hours short of the planned work schedule.
Balance: The net balance of worked hours, taking into account overtime and deficits.
Timesheet Details Report
With this report, you can review all time-related events from Calamari in a single place—giving you complete visibility into leave requests, timesheets, and project allocations. This consolidated data helps streamline HR processes and improves decision-making.
How it helps:
Gain a holistic view of employee time, making it easier to assess work hours, time off, and project involvement.
Filter data by employees, teams, contract types, and time periods. You can also tailor the rows that appear in the report, making it a truly powerful tool for effective management and reporting.
Manage leave requests and project time alongside regular work hours for more effective HR and resource planning.
Export data to Excel for deeper analysis and reporting.
Common use cases:
Check the total number of hours worked by an employee, including time off and project time, for accurate payroll processing.
Evaluate the distribution of employee time across projects and tasks to optimize resource allocation.
Track leave requests in conjunction with work hours to prevent scheduling conflicts and ensure smooth operations.
Analyze team performance and productivity by comparing time spent on projects with regular work hours.
Columns Explanation
Columns Explanation
Date columns (e.g., 1 Feb Sat, 2 Feb Sun, etc.): These columns represent the dates for which attendance is tracked. They show details such as planned time off, number of hours planned to work, leave data, and time spent on projects.
You will see in the report the data based on the selected rows in the Filters section, ensuring the report aligns with your exact needs and only provides the most relevant information.
Activities Report
How it helps:
Track employee activities including time spent at work, on breaks, and on specific projects This report provides detailed insights into employee efficiency by capturing start and end times, clock-in/out methods, and GPS locations when using the Mobile app terminal.
Gain full transparency on work, break and project durations.
Monitor attendance and verify check-ins with GPS data.
Analyze productivity trends and optimize workflows.
Help managers understand how employees are spending their time during work hours.
Access historical data, including archived employees.
Export data to Excel for deeper analysis and reporting.
Common Use Cases:
Review employee activity logs for payroll accuracy.
Verify clock-in/out locations and methods.
Track how much time employees spend on breaks vs. work.
Identify patterns in working hours and optimize scheduling.
Columns Explanation
Columns Explanation
Start date / Start time: The exact date and time an activity began.
End date / End time: The exact date and time an activity ended.
Duration: Total time spent on the activity.
Activity: Type of activity recorded (e.g., work, break, project).
Description: Additional details about the activity
work activity: description of the shift
break: name of the break
project: name of the project
Start terminal / End terminal: The method or location used to clock in and out (e.g., Mobile app, Web app, Beacon).
Abnormalities
How it helps:
Identifies issues such as tardiness, early departures, absenteeism, and unauthorized work hours.
Flags situations where employees have exceeded or failed to meet their expected working hours.
Filter data by employees, teams, contract types, and time periods.
Export the report to an Excel file for further analysis.
Common Use Cases:
Detect and address tardiness or early departure patterns.
Monitor employees who work too long or too short hours.
Prevent unauthorized work on days off or when the employee forgot to clock out.
Columns Explanation
Columns Explanation
Date: The specific date of the recorded abnormality.
Late: Indicates if the employee arrived late to work.
Finished too early: Shows if the employee ended their workday earlier than planned.
Worked too short: Flags if the employee worked fewer hours than required.
Worked too long: Flags if the employee exceeded their planned working hours.
Started too early: Indicates if the employee began working before their scheduled time.
Work on day off: Marks if an employee worked on a designated day off.
Autoclosed: Shows if the system automatically closed an unfinished work session.
Absence: Indicates if the employee was absent on that day.
Presence list
How it helps:
Provides a clear overview of when employees are present or absent.
Allows for easier management of attendance across teams.
Filters allow you to focus on specific employees, teams, contract types, and time periods. You can also access archived employee data.
Export the report to an Excel file for further analysis.
Common Use Cases:
Monitor employee availability and generate their presence list quickly for audit purposes.
Reference for payroll calculations and HR audits.
Columns explanation
Columns explanation
Person: The employee’s full name.
Presence Status: Indicates whether the employee was present, absent, or on leave.
Projects
How it helps:
Provides insights into how much time employees are spending on specific projects.
Helps allocate resources more effectively by identifying over or under-utilized staff.
Allows filtering by date range, department, contract type, individual employees and active & archived projects to focus on specific data.
Export attendance data for further analysis in Excel.
Common Use Cases:
Track project progress and time allocation for better project management.
Assess team workload distribution to ensure fair and efficient task management.
Generate reports based on tracked hours to easily calculate project costs for both client billing and internal budgeting purposes.
Columns explanation
Columns explanation
Without a project: This column shows the time the employee spends that is not directly associated with any project.
Project A: This column shows the time the employee has spent working on Project A. It can be used to calculate billable hours for the client or to allocate internal costs.
Project B: Similar to Project A, this column represents the time dedicated to Project B. It’s used for tracking how much time the employee worked on this specific project.
Total: The sum of all the hours across all projects and the "Without a project" column. The sum will be calculated based on the filters related to projects. It provides a total of the employee’s hours worked across all activities.