If you need to create an absence type that is only available to certain employees, follow these steps:
Go to → Configuration → Absence Types
Add a new leave type or edit an existing one, adjusting the parameters to fit your needs
Go to the "Accrual" tab and click "Restricted to/Change"
Select the employees click "Change" and select a team, contract type, or specific employees by name who should have access to this leave type
When to use restricted absence types?
Restricting absence types to specific employees is useful in many scenarios, such as:
✅ Maternity or parental leave – Only available to eligible employees
✅ Country-specific leave policies – If employees in different locations have different leave entitlements
✅ Leave for specific departments or job roles – For example, a field team may have different leave types than office staff
✅ Special paid leave (e.g., sabbatical, study leave, volunteer leave) – Available only for approved employees
✅ Medical leave or disability leave – Offered only to employees who qualify under company policies
✅ Restricted PTO for specific contract types – Some part-time or contract employees might have different leave rules
✅ Bonus days or additional leave entitlement – e.g. selected employees receive more days per year.
This feature helps tailor leave policies to match company needs while keeping the system organized and efficient.